Employment Opportunities
Vacancy Announcement
Vacancy No.: VA906/2008
Job Title: Secretary
Organizational Unit: Public/Private Sector Operations Department; Legal Department; Information Department
Duties and Responsibilities
Specific tasks will include:
Under the supervision of respective Superiors, the incumbent will be tasked with:
- Typing, and when necessary composing routine memos, correspondence, reports, and presentations.
- Overseeing the preparation of all documentation to high standards of presentation and accuracy.
- Ensuring that standard office practices and routines are functioning effectively on an ongoing basis.
- Contacting other staff members to ensure appropriate follow-up and delivery of critical official activities.
- Handling on a routine basis, highly confidential information in a professional manner.
- Checking outgoing mails for accuracy and conformity with policies and specific instructions.
- Maintaining electronic mailing list and distributing press releases by email.
- Performing other standard secretarial functions such as filing, accurate record keeping, photocopying, handling inquiries, making meeting arrangements, all in a consistent manner with official guidelines.
Qualifications and Experience
- Formal secretarial training from a recognized institution will be an asset.
- Minimum of five years relevant experience, preferably in an international environment.
Skills and Competences
- Extensive knowledge in the usage of Microsoft Office applications (Word, Excel, PowerPoint, etc).
- Strong understanding of office technologies such as e-mail, internet and on-line database management.
- Excellent verbal and written communication skills, fluency in English, German and French is highly essential.
- Working knowledge of Spanish and/or Arabic will be an asset.
- Ability to work independently with minimum supervision and guidance.
- Good interpersonal, organizational and time management skills.